[Call to Order / Moment of Silence / Pledge of Allegiance/ Agenda Adoption]
[00:00:09]
UH, WE'LL NOW GO AHEAD AND COMMENCE OUR FEBRUARY THE FIFTH 2026 BOARD OF SUPERVISORS MEETING THIS, THIS EVENING WE HAVE FOR OUR INVOCATION, BISHOP SPENCER LOGAN FROM HOPE DELIVERANCE CHAPEL OF SARA VIRGINIA.
WE ASK IF YOU PLEASE COULD COME UP TO DELIVER OUR INVOCATION FOR US.
PLEASE THANK YOU TO OUR HONORABLE CHAIR UHON PIERCE, AND TO ALL THE BOARD MEMBERS, AND MOST OF ALL, TO OUR LORD AND SAVIOR JESUS CHRIST.
THE LORD IS MY LIGHT IN MY SALVATION.
WHOM SHALL I FEAR? THE LORD IS THE STRENGTH OF MY LIFE AND WHOM SHALL I BE AFRAID? LORD, WE COME TO YOU TODAY THANKING YOU FOR YOUR GOODNESS AND YOUR MERCY, THANKING YOU FOR THE HEALTH AND STRENGTH THAT YOU HAVE GIVEN US.
A SOUND MIND THAT YOU HAVE BLESSED US WITH.
WE JUST WANT TO TAKE THE TIME AND JUST SAY, THANK YOU FOR ALL THAT YOU HAVE DONE FOR US THROUGH SEEN AND UNSEEN DANGERS.
LORD, WE ARE ASKING YOU TONIGHT THAT YOU WILL CONTINUE TO LEAD AND GUIDE OUR BOARD.
WE ASK YOU TO CONTINUE TO BLESS OUR CITIZENS OF THIS COMMUNITY, THAT TO BE SUPPORTIVE OF OUR BOARD IN DECISIONS THAT IS BEING MADE, THAT WE WILL BE FOR THE BETTERMENT OF OUR COMMUNITY AND OUR CITIZENS.
WE WANT TO BLESS YOU TONIGHT TO GIVE YOU THE GLORY, THE HONOR AND THE PRAISE IN YOUR PRECIOUS NAME WE PRAY.
MR. PASTOR LOGAN FOR THAT, UM, HEARTFELT PRAYER.
WE WILL NOW CALL OUR FEBRUARY 5TH, 2026 BOARD SUPERVISOR MEETING TO ORDER.
WE'LL NOW ASK FOR A MOMENT OF SILENCE.
AND I'LL NOW ASK EVERYONE TO STAND FOR THE PLEDGE OF ALLEGIANCE.
FORGI, THANK YOU BOARD MEMBERS.
YOU HAVE IN FRONT OF YOU THE AGENDA FOR OUR MEETING ON THIS EVENING.
I WILL NOW ASK FOR A MOTION TO APPROVE AND ADOPT THE AGENDA FOR THIS EVENING.
MR. CHAIR? YES, MR. DREW, I MOVE THAT WE ADOPT THE, THE AGENDA FOR THE TONIGHT'S BOARD MEETING.
IT'S BEEN MOVED AND PROBABLY SECOND THAT WE ADOPT THE, UH, AGENDA FOR TONIGHT'S MEETING.
ALL IN FAVOR OF THE ADOPTION OF THE, OF THE, UH, MEETING, SAY AYE.
[Consent Items]
BOARD MEMBERS, UH, BEFORE YOU HAVE YOUR CONSENT ITEMS, WE HAVE ITEM NUMBER ONE, WHICH IS APPROVAL OF DRAFT MINUTES FROM JANUARY 15TH, 2026.WE HAVE ITEM NUMBER TWO, APPROVAL OF DRAFT MINUTES, JOINT WORK SESSION, JANUARY 21ST, 2026.
ITEM NUMBER THREE, RESOLUTION CONFIRMING THE DECLARATION OF LOCAL EMERGENCY ON JANUARY 22ND, 2026.
NUMBER FOUR, THE CLASSIFICATION AND COMPENSATION SCALE.
NUMBER FIVE, THE ADOPTION OF PURCHASE CARD AND TRAVEL TRAINING POLICIES AND PROCEDURES.
NUMBER SIX, THE ADOPTION OF PURCHASING POLICIES AND PROCEDURES IN NUMBER SEVEN, CONTRACT AMENDMENT AND RENEWAL ROCK SOLID JANITORIAL INCORP INCORPORATED.
BOARD MEMBERS, WHAT IS YOUR, UM, MR. CHAIRMAN? YES, MA'AM.
UM, AT YOUR DAES IS A, AN UPDATED VERSION OF THE CONTRACT AMENDMENT AND RENEWAL WITH ROCK SOLID JANITORIAL.
I JUST WANTED TO BRING THAT TO YOUR ATTENTION.
THAT IS AS OF AN HOUR AGO, SO MY APOLOGIES.
WE'LL MAKE SURE TO UPLOAD IT TO THE WEBSITE AS SOON AS THIS MEETING IS DONE.
BUT, UM, I WANTED TO JUST BRING THAT TO YOU OR ALL'S ATTENTION 'CAUSE THERE WAS A SLIGHT, SOME SLIGHT MODIFICATIONS AS WE CONTINUED NEGOTIATIONS WITH THE VENDOR.
THANK YOU FOR THAT MS. PERKINS.
FRESH OFF THE PRESS, I APPRECIATE THAT.
UM, BOARD MEMBERS YOU HEARD, UH, MS. PERKINS, UH, COMMENT ON ITEM NUMBER SEVEN ON THE CONSENT ITEMS IS, ARE THERE ANY OTHER DISCUSSIONS OR CORRECTIONS ON THE CONSENT ITEMS? UH, MR. CHAIRMAN? YES.
ELLIOT, UH, RECEIVING THIS NOW, UH, MS. PERKINS BE AT LIBERTY TO,
[00:05:01]
UH, ADVISE US OF THE CHANGES BEFORE WE GIVE APPROVAL? YES.ELLIOT, MS. PERKINS, IF YOU MIND.
UM, SO, UH, PRINCIPALLY THE CHANGES ARE A SLIGHT INCREASE IN THE COST FOR THE TWO ADDITIONAL BUILDINGS THAT ARE BEING ADDED AS PART OF THE AMENDMENT.
SO THE ORIGINAL CONTRACT, UH, WHICH WAS IN PLACE FOR A PI, ESSENTIALLY A PILOT PROGRAM OF THREE MONTHS, UH, THAT COVERED THE GOVERNMENT CENTER, THE EMERGENCY OPERATIONS CENTER, AND THE SURREY CIRCUIT COURT.
UH, WE ARE NOW ADDING FOR THIS FIRST RENEWAL PERIOD, WHICH WILL TAKE US THROUGH TO AUGUST 31ST, 2026, SO ANOTHER SIX MONTHS, WE ARE ADDING THE REGIONAL LIBRARY AND ALSO THE VOTER REGISTRAR'S OFFICE.
UH, SO ORIGINALLY WE WERE USING FIGURES, UM, THAT WERE PROVIDED WHEN THEIR, WHEN ROCK SOLID FIRST GAVE US THEIR PROPOSAL.
AND THIS WAS, UM, SEVERAL MONTHS AGO DUE TO THE INCREASE IN THE MINIMUM WAGE THAT WENT INTO EFFECT ON JANUARY 1ST, 2026.
THEY HAVE REQUESTED, UM, AN INCREASE IN THE, THE PAYMENT THAT THE COUNTY MAKES FOR THE SERVICES THAT ARE BEING PROVIDED, UH, PURSUANT TO THE, OR TERMS OF THE ORIGINAL CONTRACT.
THOSE PRICES WERE STATIC FOR 12 MONTHS.
UH, BUT WE ARE ALLOWING THAT, UH, I BELIEVE IT'S A 2.9% INCREASE FOR THE, UH, REGIONAL LIBRARY AND THE VOTER REGISTRAR'S OFFICE.
SO THE, UM, THE FIGURES, UH, HAVE GONE UP BY, I THINK IT'S ABOUT A HUNDRED, ABOUT A HUNDRED DOLLARS GIVE OR GIVE OR TAKE, UM, IN THE, IN THE COST.
ADDITIONALLY, ANOTHER DIFFERENCE FROM THE ORIGINAL VERSION, UH, THAT WAS POSTED TO OUR WEBSITE AND THE VERSION BEFORE YOU, IS WE HAVE PLAYED AROUND WITH THE DATES AND TIMES IN EXHIBIT A.
SO IT'S STILL GOING TO BE THE FIVE BUILDINGS, BUT DUE TO STAFF THAT ROCK SOLID HAS AVAILABLE, WE HAVE, UH, MADE SOME MODIFICATIONS TO THE SCHEDULE.
HAPPY TO ANSWER ANY ADDITIONAL QUESTIONS YOU MAY HAVE.
MS. PERKINS, ARE THERE ANY ADDITIONAL QUESTIONS ON, UH, CONSENT ITEM NUMBER SEVEN THAT MS. PERKINS JUST WENT OVER BOARD MEMBERS, MR. CHAIR? YES.
UH, MR. MR. CONFIRM WE'RE JUST INCREASING THE, UH, UH, AMOUNT FOR THE VOTER'S REGISTRAR'S OFFICE AND THE BLACKWATER REGIONAL LIBRARY, AND THAT'S A HUNDRED DOLLARS APPROXIMATELY PER MONTH.
IS THAT CORRECT, MR. CHAIRMAN? IF, IF I MAY, YES.
SO THE, THE CONTRACT AMENDMENT PART OF THIS IS ADDING THE LIBRARY AND THE VOTER REGISTRAR'S OFFICE.
SO, UM, THE, UM, THE ORIGINAL FEE FOR THE, PARDON ME, LET ME, LET ME JUST PULL THIS UP QUICKLY.
THE ORIGINAL COST, UH, FOR THE, FOR CLEANING THE VOTER REGISTRAR'S OFFICE ONE DAY A WEEK WAS $547 AND 77 CENTS.
AND THAT'S, THAT'S FOR THE MONTH, RIGHT.
UM, THAT HAS NOW GONE UP TO $563 AND 66 CENTS.
UH, THEN FOR THE REGIONAL LIBRARY, THE, UH, ORIGINAL AMOUNT WAS $997 AND 61 CENTS, AND THAT'S A MONTHLY CLEANING TWO TIMES A WEEK, AND THAT AMOUNT HAS GONE UP TO 1020 $6 AND 54 CENTS.
SO THAT IS THE DIFFERENCE BETWEEN THE ORIGINAL THAT, UM, THE ORIGINAL CONTRACT AMENDMENT AND RENEWAL THAT WAS POSTED ON OUR WEBSITE AND WHAT YOU ALL HAVE BEFORE YOU RIGHT NOW.
ARE THERE ANY OTHER COMMENTS OR QUESTIONS ABOUT, UH, CONSENT ITEM NUMBER SEVEN, MR. CHAIR? YES, MR. DR.
ELLIOT? UH, ITEM NUMBER SIX, UH, IF YOU WILL PLEASE THE, THE CHAIR AND THE BOARD ASK, WE HAVE THAT ITEM MOVED TO NEW BUSINESS SO WE CAN GET, UH, MORE CLARITY AS TO EXACTLY WHAT'S IN THIS POLICY OR PROCEDURE.
ELLIOT WOULD LIKE TO MOVE CONSENT ITEM NUMBER SIX TO NEW BUSINESS.
UM, ARE THERE ANY OTHER COMMENTS OR QUESTIONS FOR THE CONSENT ITEMS? HEARING NONE, I WILL NOW ENTERTAIN A MOTION THAT WE ACCEPT OR, UH, YES, ACCEPT THE CONSENT ITEMS, UM, WITH THE CHANGES TO NUMBER SEVEN, SIX.
OH, YOU MAKE, I'M SO, THANK YOU, DR.
IS THERE A SECOND ON THE MOTION, UM, THAT WE MOVE, UH, CONSENT ITEM NUMBER SIX TO NEW BUSINESS.
[00:10:02]
SECOND, IT'S BEEN MOVED AND PROPERLY.ITEM NUMBER SIX, ADOPTING OF PURCHASING POLICIES AND PROCEDURES TO NEW BUSINESS.
IS THERE ANY DISCUSSION ON THE MOTION? HEARING NONE.
I'LL NOW, UH, ASK FOR A VOTE ON SAID MOTION.
NOW I ASK THAT IF I COULD, UH, GET A MOTION TO APPROVE THE CONSENT ITEMS. UH, NUMBERS 1, 2, 3, 4, 5, AND SEVEN WITH THE CHANGES TO NUMBER SEVEN AS STATED BY MS. PERKINS.
IT'S BEEN, UH, MY MOTION IS ON THE FLOOR.
IT'S BEEN MOVED AND PROPERLY SECOND, THAT WE, UH, APPROVE CONSENT ITEMS, NUMBER 1, 2, 3, 4, 5, AND SEVEN.
IS THERE ANY DISCUSSION? HEARING NONE.
[Public Comments]
WILL HAVE OUR PUBLIC COMMENTS BOARD MEMBERS THIS EVENING.WE HAVE, UH, FOUR PUBLIC COMMENTS THIS EVENING.
THE FIRST ONE COMING FROM BYRON HAMILL OF CLAREMONT.
YOU HAVE THREE MINUTES, UH, FOR YOUR PUBLIC COMMENT.
IF I COULD ASK MR. HARRISON, IF YOU COULD BE OUR TIMEKEEPER FOR ME THIS EVENING, I GREATLY APPRECIATE YOU.
YEAH, I'M BRIAN HAM CLAREMONT DISTRICT.
I'M JUST FOLLOWING UP ON WHAT I BROUGHT TO THE LAST MEETING CONCERNING THE REASSESSMENT.
ON TUESDAY, I RECEIVED SOMETHING BACK FROM THE ASSESSORS, UH, ON MY SPEC HOUSE.
THEY CAME BACK, THEY LOWERED THE PRICE ON THE SPEC HOUSE BY $9,400.
IN ORDER TO GET TO THAT, THEY LOOKED AT THE PROBLEMS I HAD BROUGHT UP CONCERNING THE ASSESSMENT AS OPPOSED TO OTHER PEOPLE.
AND THEY HAD REDUCED THE LAND VALUE BY $25,000 TO MATCH ADJACENT PROPERTIES.
THEY CORRECTED AN INCORRECT DOUBLE SEWER ITEM OF $14,200.
THEY CORRECTED CONCRETE THAT I HAD UNDER THE HOUSE THAT WAS MISCLASSIFIED, THAT AMOUNTED TO $124,000, WHICH CAME OUT TO $164,109.
AND IN ORDER TO GET BACK TO THE $9,400, THEY INCREASED THE GRADE ON THE HOUSE FROM AN A TO AN A PLUS FIVE, WHICH INCREASES EVERY ITEM THAT THEY DO ON THAT.
THEY CHANGED THE REPLACEMENT VALUE OF THE SQUARE FOOTAGE FROM 84 0 4 SQUARE FOOT TO A HUNDRED FIFTY THREE TEN SQUARE FOOT.
UH, THAT'S PARTIALLY JUSTIFIED BECAUSE LOOKING AT OTHER ASSESSMENTS, IT SHOULD BE AROUND 120, BUT STILL, THAT'S 67,000 DIFFERENCE ABOVE WHAT IT SHOULD HAVE BEEN.
UH, ON THIS $640,000 PROPERTY, THERE'S OVER $300,000 WORTH OF INCORRECT ASSESSMENTS ON IT.
EVEN IF, IF YOU, WHAT HE'S SAYING COMING BACK IS CORRECT.
THEY ALSO CAME AND RE-LOOKED AT MY PRIMARY RESIDENCE THAT I HADN'T CORRECTED, OR I HADN'T QUESTIONED.
THEY CORRECT, THEY CHANGED MY PRIMARY RESIDENCE FROM A B TO AN A PLUS FIVE, WHICH IS A LARGE INCREASE.
THE LONG STORY SHORT ON THAT, THEY INCREASED THE ASSESSED VALUE OF THAT BY $7,600, AND THAT WAS PLAYING WITH A WHOLE BUNCH OF DIFFERENT NUMBERS BACK AND FORTH ONE MINUTE.
SO THEY PRETTY MUCH PUT IT DOWN TO BEING, YOU KNOW, AN EQUAL EQUALIZATION.
MY NEIGHBOR'S HOUSE, WHICH HAD THE SAME ISSUES THAT I DID, WENT FROM 942,000 DOWN TO $837,000 ON HIS REASSESSMENT.
EVEN WITH HIS, I THINK HIS IS STILL REASSESSED AT 60 TO 70,000 HIGH BECAUSE OF THE PRICE PER SQUARE FOOT THEY'VE GOT.
WHAT YOU CAN SEE FROM THIS THAT WE'RE LOOKING AT RIGHT NOW, THE MISTAKES JUST ON THESE TWO PROPERTIES.
I, I THINK THE WHOLE THING'S A JOKE.
YOU KNOW, HE, HE'S MAKING NUMBERS WORK.
AND THIS WAS BACK FROM WINGATE WINGATE.
WINGATE CAME BACK TO US WITH THIS REASSESSMENT ITEMS. AND TO ME, IT'D BE NICE FOR IT TO BE THROWN OUT.
I MEAN, I, I, I'M NOT ARGUING THAT THE ASSESSED VALUE'S WRONG THREE MINUTES HOUSE.
I'M SAYING IT'S NOT EQUAL ACROSS THE BOARD FOR EVERYBODY.
NEXT WE HAVE MS. ROBERT ROBERTA HAMILL FROM CLAREMONT.
WE ASK THAT YOU PLEASE COME UP.
HELLO, UH, SUPERVISORS AND CHAIRMAN.
IT'S GOOD TO BE HERE THIS EVENING.
UM, ROBERTA HAMILL CLAREMONT DISTRICT, UH, FIRST, UM, LET ME SEE.
THIS IS A FOLLOW UP ALSO AS TO LAST, LAST MONTH'S MEETING.
AND FIRST I WANNA CORRECT A MISCONCEPTION.
[00:15:01]
DID NOT BEGIN THIS RESEARCH FOR ONLY OUR OWN BENEFIT.WHEN CHECKING ON THINGS IN REGARDS TO THE DISCREPANCIES ON OUR OWN TAX ASSESSMENTS, WE REALIZED THE INACCURACIES CAUSED A HARM TO MOST OF THE CITIZENS IN SURY COUNTY.
WE'VE SEEN SOME ADJUSTMENTS, AS BRIAN WAS JUST TALKING ABOUT, MADE BY THE COMMISSIONER OF REVENUE AND WINGATE TO SOME OF THE PROPERTY ASSESSMENTS.
THERE WERE MULTIPLE IN INCORRECTLY APPLIED CHARACTERISTICS TO LIKE PROPERTIES, IN SOME CASES, EVEN DUPLICATED ASSESSED VALUES CAUSING OVER ASSESSMENT.
WHEN THESE ITEMS WERE REMOVED OR CORRECTED, OTHER CHARACTERISTICS IN THOSE ASSESSMENTS WERE MANIPULATED TO ACHIEVE DESIRED OUTCOMES.
OTHER, UM, LET ME SEE THE, UM, IN SOME CASES, SORRY, GUYS.
THIS ONLY PROVES FURTHER THE LACK OF INTEGRITY OF THE CURRENT REAL ESTATE ASSESSMENTS.
I AGREE THAT VALUES SHOULD BE ACCURATELY REACHED, HOWEVER, NEED TO ADHERE TO THE VIRGINIA CONSTITUTION AND CODE.
THE VIRGINIA CONSTITUTION AND THE CODE OF VIRGINIA TITLE 51.83201 REQUIRE THAT PROPERTY IS ASSESSED BASED ON ITS FAIR MARKET VALUE, DEFINED AS PROBABLE SALES PRICE IN THE PROPERTY.
IF THE PROPERTY WERE EXPOSED TO THE MARKET FOR A REASONABLE PERIOD, ASSESSMENTS MUST BE APPLIED IN A UNIFORM MANNER ACROSS SIMILAR PROPERTIES WITHIN LOCALITY.
I HAVE TO QUESTION THE PROCEDURES AND THE MOTIVATIONS OF WINGATE, ALONG WITH THE COMPETENCY AND OR MANIPULATION.
ONE PRACTICE IS USING POTENTIAL OF A PROPERTY IN LIEU OF THE ACTUAL VALUE SUPPORTED BY SALES.
THE COUNTY HIRED WINGATE TO PERFORM OUR ASSESSMENTS, AND I WAS TOLD IT'S A STATE REQUIREMENT TO CONTRACT THESE, THIS TASK OUTSIDE.
HOWEVER, MY RESEARCH SHOWS THAT IT, IT CAN BE CONSIDERED, IT CAN BE AN OUTSIDE CONTRACT, HIRED STAFF, OR A COMBINATION OF THE TWO OPTIONS.
WE ARE LOOKING TO OUR COMMISSIONER OF REVENUE AND THE BOARD OF SUPERVISORS TO LOOK DEEPER INTO THIS MATTER.
WE'RE WILLING TO PROVIDE THE INFORMATION WE'VE UNCOVERED, AS LIMITED AS IT MAY BE TO HELP JUMPSTART A FULL INVESTIGATION.
I FEEL THE INTEGRITY OF OUR CURRENT ASSESSMENT IS CALLED INTO QUESTION.
IT MAY BE TIME TO SECURE A FULL-TIME PERMANENT STAFF UNDER THE COMMISSIONER OF REVENUE TO MAINTAIN A CONSTANT OVERSIGHT, OFFERING EMPLOYMENT TO LOCALS, MAYBE MONEY, UH, BETTER SPENT AND OFFER MUCH HIGHER INTEGRITY.
WE NOW HAVE MS. SUSAN CARVELLO OF CLAREMONT.
WOULD YOU PLEASE COME UP? YOU YOU HAVE THREE MINUTES.
SUSAN CORELLO CLAREMONT DISTRICT.
I WANNA ADDRESS RECENT CONCERNS AND CLARIFY BOTH MY ACTIONS AND INTENTIONS.
DURING A RECENT CONVERSATION WITH A BOARD MEMBER AFTER THE DECEMBER MEETING, I WAS INTERRUPTED BY STAFF SEVERAL TIMES WHILE HAVING A CALM AND RESPECTFUL DISCUSSION TO BETTER UNDERSTAND HOW REPORTS WERE BEING PREPARED.
THE CONVERSATION CONTINUED IN A CIVIL AND PRODUCTIVE MANNER WITH THAT BOARD MEMBER.
IF YOU'D LIKE TO KNOW FURTHER, I'D DISCUSS IT WITH YOU.
I'VE SHOWN CONSISTENT SUPPORT FOR THIS COUNTY, FIGHTING FOR LOWER TAXES, RAISING SAFETY CONCERNS ON THE WALKING TRAIL, PROPOSING VOLUNTEER BASED REPAIRS TO THE REC CENTER, WALKING TRAIL, INQUIRING ABOUT THE STATUS OF OPEN LAND AND THE INDUSTRIAL PARKS TO ATTRACT JOBS.
PROGRESS DOESN'T REQUIRE EVERYONE TO AGREE.
IT REQUIRES THOUGHTFUL DISCUSSION.
PEOPLE CAN HAVE DEP DIFFERENT OPINIONS WHILE STILL WANTING THE COUNTY TO MOVE FORWARD.
MY CONCERN WITH LARGE SCALE PROJECTS SUCH AS THE SOLAR AND DATA CENTERS, IS NOT OPPOSITION TO PROGRESS, BUT A BELIEF THAT OTHER VIABLE OPTIONS ALREADY EXIST, INCLUDING COUNTY OWNED PROPERTY THAT COULD BE DEVELOPED FIRST TO ATTRACT FAMILIES, JOBS, AND LONG-TERM RESIDENTS.
UPDATING CITIZENS ON ALREADY APPROVED PROJECTS IS KEY TRANSPARENCY.
ALSO, WHAT IS THE CURRENT STATUS OF THE DATA CENTER? MANY COMMUNITY MEMBERS ARE EAGER TO KNOW WHETHER IT WILL HAVE A POSITIVE IMPACT ON OUR TAX RATE, GIVEN THE ANTICIPATED REVENUE, IT MAY BRING JOBS MATTER, KIDS MATTER.
AND RIGHT NOW, JOBS ARE POSTED DAILY IN THE TOWN.
LOCAL BUSINESSES, DOMINION CONTRACTORS, VDOT.
YET WE STILL STRUGGLE TO RETAIN FAMILIES THAT DISCONNECT DESERVES HONEST DISCUSSION.
OUR WORKFORCE OFFICE DOES A WONDERFUL JOB AT GETTING OUT JOB FAIRS AND JOB OPPORTUNITIES HERE IN OUR COUNTY.
I APPRECIATE SEEING THE LGIP BACK ON THE AGENDA AS FINANCIAL CLARITY AND RESPONSIBLE PLANNING MUST REMAIN PRIORITIES.
[00:20:02]
AFTER THE AP REPORTS WERE REMOVED FROM THE AGENDA, THE FIRST QUARTERLY REPORT PROVIDED A DEPARTMENTAL BUDGET DETAIL THAT ALLOWED BOTH THE BOARD AND CITIZENS SOME FINANCIAL OVERSIGHT.THE SECOND QUARTERLY REPORT IS WELL WRITTEN, BUT IT DOES NOT REPLACE THE LEVEL OF TRANSPARENCY PREVIOUSLY PROVIDED.
WE NEED SOME CONSISTENCY WITH THESE FINANCIAL REPORTS.
WITHOUT THAT DETAIL, OVERSIGHT IS WEAKENED AND THE LIKELIHOOD OF ADDITIONAL FOIA REQUEST INCREASES SOMETHING THAT WE SHOULD BE TRYING TO REDUCE AND NOT INVITE.
AT THE END OF THE DAY, MY ACTIONS ARE ROOTED IN COMPASSION FOR THIS COUNTY, RESPECT FOR ITS CITIZENS, AND A COMMITMENT TO RESPONSIBLE GROWTH.
THREE MINUTES ASKING QUESTIONS, SEEKING CLARITY AND OFFERING ALTERNATIVES SHOULD NEVER BE TREATED AS CON OBSTRUCTION.
THEY ARE THE HEART OF EFFECTIVE OVERSIGHT.
THANK YOU, MS. APPRECIATE YOU.
NEXT, WE HAVE NUMBER, UH, UH, LASTLY, WE HAVE MS. THE HONORABLE, MS. JUDY LITTLE FROM BEACONS COUNCIL, WE ASK THAT YOU PLEASE COME UP.
MY NAME IS JUDY LITTLE, AND I REPRESENT AND FROM BACON'S CASTLE, DISTRICT BOARD MEMBERS ARE SO GOOD TO SEE YOU TONIGHT.
I'M HERE JUST TO SPEAK TO THE NEW HOSPITAL, RIVERSIDE HOSPITAL, TO THANK YOU ALL FOR YOUR ATTENDANCE.
IT WAS A WONDERFUL AFFAIR, AND I SEE IT AS BEING A VERY BIG, UM, PLUS FOR OUR AREA, SURY COUNTY AND OUR WHITE COUNTY.
SO THANK YOU FOR YOUR SUPPORT.
THAT ENDS OUR PUBLIC COMMENT PERIOD.
THANK YOU FOR ALL THE CITIZENS WHO HAVE SIGNED UP AND GIVEN YOUR COMMENTS ON THIS EVENING.
[Public Hearing]
NEXT, ON OUR AGENDA, WE HAVE OUR PUBLIC HEARING ORDINANCE 2026 DASH OH ONE PC ORDINANCE AMENDMENT 2025 DASH OH TWO AND ORDINANCE TO AMEND ARTICLE THREE THREE DASH 1100 EMERGENT TECHNOLOGIES DISTRICT CONSISTING OF THREE SECTIONS.UM, I'LL ASK STAFF TO COME UP AND GIVE THEIR PRESENTATION.
CHAIRMAN PIERCE, CHAIRMAN HAR, VICE, VICE CHAIR, HARDY, MEMBERS OF THE BOARD, COUNTY ADMINISTRATOR ROLLS, DEPUTY, UH, HARRISON AND, AND, AND MS. UH, COUNTY ATTORNEY, MS. BURKINS.
SO TONIGHT WE DO HAVE A, A ORDERS AMENDMENT HERE BEFORE YOU.
THIS IS THE EMERGENCY TECHNOLOGIES AMENDMENT TO THE EMERGENCY TECHNOLOGIES, UM, ZONING DISTRICT.
UM, WE'RE LOOKING AT, UH, AMENDING A COUPLE OF SECTIONS HERE JUST TO KIND OF HIGHLIGHT THOSE SECTIONS.
UM, THEY WERE PERMITTED, THE PRINCIPAL PERMANENT USES, CONDITIONAL USES AND ACCESSORY USES.
UM, THE SITE DEVELOPMENT STANDARDS AND A INTRODUCING A WAIVER, UM, TO THE MINIMUM DISTRICT SIZE.
UM, THAT WOULD BE, HAVE TO BE APPROVED BY THE BOARD SUPERVISORS.
SO THIS IS THE FIRST PART HERE.
WE ARE LOOKING AT THE COMMERCIAL USE TYPES HERE AS, AS YOU SEE ON YOUR, ON YOUR, IN YOUR TEXT HERE, WE ARE REMOVING, UH, GENERAL OFFICE CONTRACTOR YARDS, UM, LABORATORY, OUTDOOR STORAGE, WAREHOUSING, UH, AND, AND DISTRIBUTION AS USES.
BUT WE'RE ALSO ADDING THEM BACK.
SOME OF THOSE USES BACK AS ACCESSORY USES, UM, HERE UNDER ITEM C.
SO THOSE ARE SOME OF THE THINGS THAT WE'VE DONE.
YOU MAY ALSO NOTICE, UM, A COUPLE YEARS BACK, FOR ONE OF OUR, OUR PREVIOUS PROJECTS THAT WAS APPROVED, THOSE USES WERE PUT UNDER ACCESSORY USES AND NOT LISTED AS PRIMARY PRINCIPAL USES.
SO WE, INSTEAD OF, WE DID THAT IN THIS CASE AND MAKING THE ORDINANCE REFLECT WHAT WE DID, UM, FOR ACTUAL PROJECT, UM, MOVING FORWARD HERE, AND THE REST OF THE ORDINANCE WAS THE SITE DEVELOPMENT REGULATIONS FOR THE MINIMUM LOT SIZE.
UM, THE DISTRICT SIZE PREVIOUSLY SET 500 ACRES.
UM, WE SOUGHT THAT THERE NEEDS TO BE SOME TYPE OF FLEXIBILITY TO ALLOW FOR LOTS THAT MADE SENSE TO HAVE A, UH, SOME SORT OF, UH, UH, IF, IF IT WAS PREVIOUSLY ZONED INDUSTRIAL.
UM, UH, SOME LOTS THERE, M TWO, SOME OTHER PARAMETERS IN PLACE.
SO TO BE ELIGIBLE FOR A WAIVER, YOU HAD TO MEET THESE PARAMETERS HERE UNDER A, UM, AND UNDER B, UM, HAVE TO BE CONSIDERED, UM, TO BE CONSIDERED FOR THOSE WAIVERS.
YOU'D HAVE TO HAVE SOMETHING CLOSE TO, UH, CLOSE PROXIMITY TO ELECTRIC TRANSMISSION LINE, NATURAL GAS LINES, NOTABLE WATERWAYS OR EXISTING ROAD NETWORK.
SO, UM, SO IF, IF, IF YOU, WHAT YOU BE ELIGIBLE FOR A WAIVER, YOU COULD BE CLOSE TO, UM, MAYBE A PROPERTY THAT IS ALREADY ZONED
[00:25:01]
M1, UM, OR M TWO OR M TWO.UM, SO THAT, UH, IF YOU WERE, LET'S SAY FOR EXAMPLE, I THINK IN THE PLANNING COMMISSION STAGE, I THINK THAT WAS A QUESTION THAT BROUGHT UP, WHAT IF THE PROPERTY WAS 499 ACRES? WELL, THIS IS THE, THIS IS THE PROCESS THAT WE CAN LOOK AT TO EXAMINE THAT INTO THE BOARD.
WE COULD GO THROUGH AND ACCEPT THE APPLICATION.
THE BOARD COULD GRANT THAT WAIVER, UM, INSTEAD OF OUTRIGHT DENYING IT AT THE STAFF LEVEL.
YOU ALL COULD MAKE AN EXCEPTION OR IN THE WAIVER PROCESS ONLY.
YOU ALL COULD DO THAT, NOT STAFF, BUT YOU ALL COULD DO THAT.
UM, BUT IT, IT, IT GAVE SOME PARAMETERS THAT YOU COULD DO THAT.
UM, AND THEY COULD ALSO, THE BOARD COULD ALSO PLACE ANY REASONABLE CONDITIONS ON THE WAIVER THAT THEY GRADE INTO THAT SECTION.
SO THAT ALLOWS SOME FLEXIBILITY FOR, UH, FOR AN APPLICATION BY THE BOARD OF SUPERVISORS IF THEY SAW A PROJECT THAT ACTUALLY MADE SENSE FOR THE COUNTY.
UM, THERE ALSO WAS THAT SAME TYPE OF A WAIVER, UH, FOR THE MAXIMUM HEIGHT, UM, PROVIDED THAT THE APPLICANT PROVED THE SATISFACTION OF THE BOARD THAT THE STRUCTURE HAD MINIMALLY ADVERSE IMPACT ON, ON SEVERAL THINGS, INCLUDING THE NEIGHBORING PROPERTIES, THE JAMES RIVER, SOME HISTORIC, UH, HISTORIC SITES THROUGHOUT THE LOCALITY.
WE CAN GO DOWN TO EXTERIOR LIGHTING.
UH, WE, WE ADDED SOME, SOME REQUIREMENTS HERE AS FAR AS EXTERIOR LIGHTING.
UM, WE MADE IT SURE THAT IT, IT WAS TO BE IN COMPLIANCE WITH THE, THE INTERNATIONAL DARK SKY GUIDELINES.
WE WANTED TO PROVIDE A LITTLE BIT MORE GUIDANCE FOR APPLICANTS.
INSTEAD OF JUST SAYING, HERE'S SOME EXTERIOR LIGHTING, JUST CHOOSE WHAT YOU WANT.
WE PROVIDED SOME GUIDANCE IN THAT AND WHAT, WHAT SPECIFIC, WHAT WE MEANT SPECIFICALLY.
UM, AND THEN WE GO TO THE REST OF THE DOCUMENT HERE, WHICH YOU MAY SEE HERE.
PRO PROVIDED A LITTLE BIT OF MORE CLARITY HERE.
UM, PREVIOUSLY IT SAID IN OVERALL IN, UH, CIRCULATION PLAN, WE CHANGED THAT LANGUAGE TO BE A TRANSPORTATION AND MOBILITY PLAN, UH, FOR THE DISTRICT.
AND PROVIDED A LITTLE BIT MORE GUIDANCE BEFORE IT WAS LISTED AS, UM, JUST, UH, I GUESS A LIST OF ITEMS. WE KIND OF BROKE IT DOWN AND ORGANIZED IT SO THAT IT WOULD MAKE SENSE FOR ANY, ANY APPLICANT THAT COULD PROVIDE THAT INFORMATION TO YOU.
AND YOU ALL COULD FOLLOW THE, WHAT THEY'RE PROVIDING YOU TO MAKE SURE THAT THEY'RE ACTUALLY GIVING YOU WHAT YOU NEED AND WHAT YOU DESIRE PER ORDINANCE.
UM, AND THAT TRANSPORTATION MOBILITY PLAN.
MOVING FURTHER DOWN, LET'S SEE.
OKAY, THIS IS ONE OF THE, THE PIECES HERE.
WE'RE ADDING PARCEL THAT ARE FOR APPROVAL FOR THE FINAL, THE FINAL SITE PLANS OR A VISION TO A MASTER PLAN.
UM, WE, WE ADDED THE, UH, ME, THERE ARE CERTAIN MEASURES FOR A LIGHTING PLAN.
THEN THERE WERE ELEMENTS THAT WERE ADDED FROM PREVIOUS, UH, PROFFER STATEMENTS.
UM, ADDING THE CONSTRUCTION MANAGEMENT PLAN.
THESE ARE SOME OF THE THINGS THAT YOU SAW THAT YOU ALL APPROVE.
AND, UM, GREEN ENERGY PAR PARTNERS, THEY, THESE WERE CERTAIN PROFFERS THAT WE TOOK FROM THAT.
AND THESE ARE SOMETHING THAT ARE STANDARD THAT WE FELT WOULD BE APPROPRIATE FOR THE ORDINANCE.
UM, THE CONSTRUCTION MANAGEMENT PLAN, ARCHEOLOGICAL CULTURAL RESOURCE STUDY, UM, AND ALSO THE NATURAL RESOURCES INVENTORY.
SO THOSE ARE THE ITEMS THAT DID CHANGE IN THAT ORDINANCE.
UM, AND, AND KNOW YOU ALL AWARE THAT WE PASSED A BATTERY ENERGY STORE SYSTEMS ORDINANCE AS WELL.
WE WENT AHEAD AND USED SOME OF THAT SAME LANGUAGE THERE, SO THAT WE HAVE GOOD CONTINUITY THROUGHOUT OUR ORDINANCE WITH THE SAME TYPE OF LANGUAGE.
THEY DESCRIBED THE SAME TYPE, SIMILAR TYPES OF USES.
SO WE DID CHANGE SOME, SOME LANGUAGE AND ADD A DIFFERENT, UH, THAT TYPE OF TERM TO THIS PARTICULAR SECTION.
SO WE DO HAVE SOME CONTINUITY THERE.
AND THAT'S, THAT'S, THAT'S YOUR ORDINANCE IN FRONT OF YOU RIGHT THERE IN THE NUTSHELL.
UM, WHAT YOU HAVE BEFORE YOU IS PRIMARILY A, A WAIVER AND SOME ADDITIONAL LANGUAGE THAT, UM, THAT YOU PREVIOUSLY HAVE ADOPTED THROUGH A PRE A PREVIOUS, UH, PROFFER STATEMENTS.
UH, MS. PERKINS HAS BEEN VERY INSTRUMENTAL TO, TO, TO HELP US GET, GET US HERE.
UM, IF I, IF I LEFT ANYTHING ELSE OUT, MS. PERKINS, WOULD YOU, WOULD YOU, WOULD YOU COMMENT ON ANYTHING I MAY HAVE LEFT OUT? MR. CHAIRMAN? I, I THINK YOU COVERED IT, MR. WADE.
AND THIS WAS APPROVED, UH, RECOMMENDED FOR APPROVAL BY THE PLANNING COMMISSION? YES, IT WAS.
RECOMMENDED FOR APPROVAL BY THE PLANNING COMMISSION WITH A 10 ZERO VOTE.
THANK YOU MR. WADE FOR YOUR PRESENTATION.
UM, ARE THERE ANY, BEFORE WE OPEN UP THE FLOOR FOR, UH, PUBLIC COMMENTS ON THE, UM, PUBLIC HEARING, ARE THERE ANY QUESTIONS FOR STAFF FROM BOARD MEMBERS? HEARING NONE.
WE'LL NOW OPEN UP THE FLOOR FOR, UH, COMMENTS FROM THE PUBLIC.
ANYONE WHO, UH, WANTS TO MAKE A COMMENT ABOUT THE PUBLIC HEARING.
UM, WE'LL NOW CLOSE, UM, THE PUBLIC COMMENT FOR THE PUBLIC HEARING.
UM, ARE THERE ANY, AND WE'LL ALSO NOW CLOSE THE PUBLIC HEARING AS WELL.
ARE THERE ANY COMMENTS FROM BOARD MEMBERS?
[00:30:01]
ALL RIGHT.HEARING NONE, I WILL NOW ENTERTAIN A MOTION, UH, FOR THE APPROVAL OR DISAPPROVAL OF ORDINANCE, UH, 20 26 0 1, UH, PC ORDINANCE AMENDMENT 2025 DASH OH TWO.
I MOVE THAT WE WOULD APPROVE ORDINANCE 26 20 26 0 1, UH, RECOMMENDED BY THE PLANNING COMMISSION FOR APPROVAL FOR THE ORDINANCE AMENDMENT.
ELLIOT, SECONDED BY MR. DREW, THAT WE APPROVE THE ORDINANCE 2026 DASH OH ONE.
IS THERE ANY DISCUSSION ON THE MOTION AT HAND? HEARING NONE.
ALL IN FAVOR? UM, WE'LL DO A ROLL CALL.
[New Business]
BOARD MEMBERS, UH, WE NOW HA DO HAVE A NEW BUSINESS ITEM.UH, THERE WAS A MOTION MADE EARLIER TO MOVE, UH, CONSENT ITEM NUMBER SIX OF THE ADOPTION OF PURCHASING POLICIES AND PROCEDURES TO NEW BUSINESS FOR THIS EVENING.
I'LL NOW TURN THE FLOOR OVER TO STAFF FOR THEIR PRESENTATION FOR THIS, UM, UM, FOR THIS ADOPTION.
UH, WHAT YOU HAVE BEFORE YOU IS A, A LABOR OF LOVE
UM, BOTH STAFF AND I HAVE BEEN, UH, WORKING DILIGENTLY, UH, TO BRING BEFORE YOU A, UH, DRAFT OF PURCHASING POLICIES AND PROCEDURES FOR YOUR CONSIDERATION.
UH, THE VIRGINIA CODE PROVIDES LOCALITIES WITH THE ABILITY TO ENACT THEIR OWN PUR PURCHASING POLICIES AS LONG AS THEY DO NOT DEVIATE FROM CERTAIN STATE LAW REQUIREMENTS.
UM, STAFF AND I UNDERTOOK A COMPREHENSIVE REVISION OF EXISTING ORDINANCES, POLICIES AND PROFE PROCEDURES.
THIS INCLUDED ENGAGEMENT OF OUTSIDE COUNSEL, WHO IS AN EXPERT IN LOCAL GOVERNMENT PROCUREMENT EXAMINATION OF OTHER LOCALITIES POLICIES AND PER PROCEDURES, AND OF COURSE, A REVIEW OF STATE CODE REQUIREMENTS.
UM, WHAT WE FOUND IS THAT IN SOME AREAS WE WERE BEING ACTUALLY MORE RESTRICTIVE THAN STATE CODE NECESSITATED AND WERE NOT TAKING FULL ADVANTAGE OF THE OPTIONS AVAILABLE.
AND IN OTHER AREAS, UM, THERE WERE OTHER AREAS WHERE WE COULD MAKE MINOR ADJUSTMENTS TO BETTER PARALLEL STATE CODE REQUIREMENTS AND BEST PRACTICES.
UM, SO SOME OF THE HIGHLIGHTS THAT YOU'LL FIND IN THIS POLICY ARE THE DESIGNATION OF A PURCHASING AGENT, UH, WHICH AT THIS TIME HAS BEEN DE DESIGNATED AS THE DEPUTY COUNTY ADMINISTRATOR OF OPERATIONS AND INFRASTRUCTURE OR HIS OR HER DESIGNEE.
UH, WE HAVE MODIFIED OUR SMALL PURCHASE POLICY TO PROVIDE GREATER FLEXIBILITY FOR PURCHASES OF 10,000 AND UNDER.
WE HAVE SET OUT POSTING REQUIREMENTS THAT MIRROR STATE LAW REQUIREMENTS.
AND WHAT I MEAN BY POSTING REQUIREMENTS ARE, UM, WHEN WE NEED TO PUT SOLICITATIONS OUT, UM, WHAT, WHAT, WHAT WE NEED TO DO ONCE WE'VE AWARDED A CONTRACT.
UM, ALL THOSE TYPES OF, UH, POSTING REQUIREMENTS.
UM, WE ARE ALSO, UH, TAKING ADVANTAGE OF STATE RESOURCES AVAILABLE TO LOCALITIES BY, EXCUSE ME, BY ALLOWING THE USE OF EVA, WHICH IS A, A STATE SYSTEM FOR SOLICITATIONS.
AND WHAT THAT DOES IS IT EXPANDS THE SCOPE, IT EXPANDS THE REACH OF OUR SOLICITATIONS BY BEING PART OF THIS, UM, STATE SYSTEM.
UM, OFTENTIMES AS, AS YOU ALL KNOW, FULL WELL, IT'S, UH, HARD TO GET VENDORS AND CONTRACTORS TO SURREY COUNTY.
BUT WE'RE HOPING THAT BY INCREASED USE OF THIS STATE SYSTEM, WE'LL GET THE WORD OUT, UM, THAT SURREY IS OPEN, OPEN FOR BUSINESS AND AVAILABLE, UH, FOR CONTRACTS.
UH, WE ALSO IN THIS POLICY ESTABLISH IN WRITING COMMONLY WHAT, WHAT ARE ALREADY COMMONLY USED PRACTICES FOR THE RECRUITMENT OF SWAM DISADVANTAGED MILITARY, MILITARY FAMILY, AND DISABLED VETERAN BUSINESSES.
UM, SO WHAT WE ARE SEEKING TODAY IS WE'RE SEEKING THE BOARD'S APPROVAL OF THE POLICY THROUGH THE ADOPTION OF A RESOLUTION THAT IS CONTAINED IN YOUR PACKET AND FOLLOWING ADOPTION STAFF.
AND LEGAL WILL BE WORKING TO IMPLEMENT THE POLICY THROUGH TRAINING, WEBSITE UPDATES, DEVELOPMENT OF QUICK REFERENCE GUIDES FOR OUR EMPLOYEES, ET CETERA, ET CETERA.
AND LASTLY, IF THE POLICY IS ADOPTED, UM, I WILL BE, I WILL BE BRINGING SOME ORDINANCE AMENDMENTS BEFORE THE BOARD, UH, NEXT MONTH OR THE FOLLOWING MONTH.
[00:35:01]
NOW WE HAVE SOME ORDINANCES THAT ADDRESS PURCHASING, BUT IT'S NOT, THE ORDINANCES ARE NOT FULLY COMPREHENSIVE.AND REALLY, IF WE HAVE IT CONTAINED IN A POLICY THAT HAS BEEN ADOPTED BY THE BOARD, THERE IS NO NEED TO HAVE CERTAIN THINGS IN OUR ORDINANCE.
AND THE, THE BENEFIT OF HAVING IT IN THE POLICY VERSUS IN THE ORDINANCE IS A POLICY, IS A LIVING, BREATHING DOCUMENT THAT CAN BE AMENDED FROM TIME TO TIME JUST BY BRINGING IT BACK TO THE BOARD.
AN ORDINANCE REQUIRES PUBLIC HEARING REQUIREMENTS AND, AND THINGS OF THAT NATURE.
SO, UM, AGAIN, FULLY EXPECT THAT AS WE BEGIN TO MORE FULLY USE THIS UPDATED POLICY, THERE MAY BE CHANGES THAT WILL BE BROUGHT TO THE BOARD IN THE FUTURE.
UH, BUT I AM, I AM CONFIDENT THAT THIS DRAFT IS A GREAT, UH, JUMPING OFF POINT AND I THINK IT WILL, UM, HELP, HELP US MOVE FORWARD.
I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
MS. PERKINS, UM, BOARD MEMBERS, ARE THERE ANY QUESTIONS ABOUT THE RESOLUTION, MS. PERKINS THAT WENT OVER, MR. CHAIR, DR.
ELLIOT, MR. PERKINS, I'M JUST LOOKING AT THE RESOLUTION.
DO YOU HAVE THE EN EN ENTIRE RESOLUTION NUMBER? GREAT QUESTION.
ELLIOT? UM, IT WOULD BE, LET'S SEE, WE'VE GOT RESOLUTION.
I, I APOLOGIZE IF YOU COULD GIVE ME ONE MOMENT.
I APOLOGIZE FOR NOT HAVING THAT READY.
UM, MS. PERKINS, COULD WE, UH, GO AHEAD AND ADOPT IT WITHOUT THE RESOLUTION NUMBER IF YOU WERE TO, OR DO WE NEED IT OR, UNLESS YOU HAVE IT.
YOU CAN GO AHEAD AND ADOPT IT WITHOUT THE RESOLUTION NUMBER.
WE'LL MAKE SURE WE UPDATE THAT BASED ON WHERE WE'RE AT, GIVEN THE TIME OF YEAR.
UM, WE'RE HEARING, UH, THANK YOU FOR YOUR QUESTION DR.
ARE THERE ANY OTHER QUESTIONS OR COMMENTS FOR, UH, MS. PERKINS? HEARING NONE, UH, ASK, UH, WHAT IS THE, UM, DECISION OF THE BOARD AS FAR AS, UH, APPROVING OR DENYING THE ADOPTION OF THE PERSON POLICY AND PROCEDURE? MR. CHAIR, DR.
ELLIOT, I MOVE THAT WE WILL APPROVE RESOLUTION FOR THE PROCUREMENT REGULATIONS FOR THE COUNTY OF SARA VIRGINIA PURSUANT TO SECTION 2.24302, AND 15.21235 B OF THE CODE OF VIRGINIA.
ELLIOT HAS JUST MADE A MOTION TO APPROVE THE RESOLUTION.
ELLIOT, SECOND BY MR. HARDY, THAT WE APPROVE THE RESOLUTION, UH, FOR THE PURCHASING POLICIES AND PROCEDURE.
IS THERE ANY DISCUSSION ON THE MOTION? HEARING NONE, I'LL NOW ENTERTAIN A VOTE.
[Presentations]
NEXT IN OUR AGENDA BOARD MEMBERS, WE HAVE OUR PRESENTATION, VDOT CORLEY TRANSPORTATION UPDATE, OCTOBER 1ST, 2025 TO DECEMBER 31ST, 2026.GOOD EVENING, CHAIRMAN PIERCE, OTHER DISTINGUISHED MEMBERS OF THE BOARD.
IT'S NICE TO BE WITH YOU TONIGHT TO GIVE THE, UH, QUARTERLY UPDATE FOR VDOT IN THE COUNTY.
UM, SO THIS QUARTER RUNS FROM OCTOBER 1ST, 2025 TO DECEMBER 31ST, 2020, UH, FIVE AS WELL, EVEN THOUGH IT SAYS SIX.
UM, SURREY COUNTY GENERATED WORK ORDER REQUEST.
UH, IN THAT QUARTER, UH, IS A BREAKDOWN, UM, OF WHAT THEY WERE.
A LOT OF THEM WERE DEBRIS REMOVAL, UH, SOME, SOME INCIDENT MAINTENANCE, UH, 10 EIGHTIES AND POTHOLE REPAIR TYPE THINGS.
UH, WE COMPLETED 61 OF THOSE, WHICH IS 85.9% COMPLETION RATE.
WE ALSO SUBMITTED OURSELVES, UH, FOR WORK THAT WE HAD PLANNED.
AND OUT OF THAT, THERE WERE THIR 139 OF
[00:40:01]
THOSE WERE COMPLETED WITH EIGHT OUTSTANDING FOR 94.6% COMPLETION RATE.UH, FOR OVERALL COMPLETION RATE FOR THE COUNTY OF THE 218 WORK ORDERS, 200 COMPLETED 18 OUTSTANDING, 19.9, 1.7%, UH, COMPLETION RATE.
SOME OF THE HIGHLIGHTS, UM, SOME OF THE HIGHLIGHTS FOR THE QUARTER.
UH, WE DID DO END POTHOLE PATCHING, UM, THROUGHOUT THE COUNTY.
ROUTE 6 17, 6 0 5, 6 0 4, 6 34 AND ROUTE 31.
UH, WE DID CONTRACT CLEANING OF CROSS PIPES AND DRIVEWAY PIPES.
UH, WE DID A PIPE REPAIR ON 10 EAST.
UH, WE DID SLOPE MOWING ON SIX 17, UM, 6 46 AND IT'S NEAR SEWARD'S MILL.
UH, WE DID SHOULDER REPAIRS THERE FROM WASHOUT, UH, 6 61 MELVILLE LANE.
UH, WE DID ROADWAY REPAIR, UH, SIGN MAINTENANCE ON THE SECONDARY SYSTEM, UH, HIGHGATE ROAD SHOULDER REPAIR, CABIN POINT, UH, ROAD.
WE HAD A SINK HOLE THAT WE REPAIRED.
UH, WE DID SOME TREE CLEANUP, UH, ROUTE 10 WEST.
WE'VE HAD, UH, HIGHER EQUIPMENT DITCHING PROJECT GOING ON FROM ROUTE 31 TO THE PRINCE GEORGE LINE THAT IS STILL ONGOING.
UH, MOWING, SECONDARIES AND SITE DISTANCE DURING THAT QUARTER.
UM, WE DID ASPHALT REPAIRS ON ROUTE 6 0 2.
UH, WE DID SLOPE MOWING, UH, YOU KNOW, FROM THE DITCH LINE BACK ON 6 0 4, 6 24 6 18, 6 21 AND SIX 17.
UH, SHOULDER REPAIRS ON ROUTE 6 46.
AND DURING THIS QUARTER, WE WORKED TWO DECEMBER SNOW EVENTS, UM, WHICH IS SORT OF EARLY FOR US, BUT, UH, IT'S BEEN A BUSY YEAR WITH, UH, SNOW AND ICE RESPONSE.
UM, HAVE HAD SOME TREE, UH, YOU KNOW, EMERGENCY RESPONSES AS WELL WITH HIGH WINDS.
BUT, UM, BEEN DOING A PRETTY GOOD JOB THERE.
UH, PLANNED MAINTENANCE, UH, WE HAVE PAYMENT MARKING REFRESH RIGHT OUT HERE AT 10 31 AND 6 26.
UM, I WILL SAY THAT THAT IS WEATHER DEPENDENT AND IT HAS NOT BEEN VERY, UH, UH, FAVORABLE FOR, UH, FOR GETTING, UH, THE LINES MARKED, BUT IT IS ON THE SCHEDULE.
AS SOON AS WE CAN GET A COUPLE WARM DAYS, UH, WE'LL BE REMARKING THE STOP BARS AND THE, THE, UH, CENTER LINES THERE AS YOU COME UP TO THE UPLIGHT.
UM, BRUSH TRIMMING, UH, ON ROUTE 31, THERE'S SOME BUSHES IN RIN.
AND RIGHT HERE, CLOSE TO SURY THAT WE'RE GONNA BE CUTTING BACK.
UH, DITCHING AND SHOULDER WORK ON, UH, SIX 17, UM, FROM ROUTE 10 TO ROUTE 6 26.
AND THAT IS CURRENTLY STARTED.
UM, SHOULDER REPAIRS FROM WALLS BRIDGE TO ROCKY HAWK IS A, IS A PLANNED, UH, EVENT.
AND THEN WE HAVE ENDER POTHOLE PATCHING COUNTYWIDE.
UM, WE DO HAVE CONTRACT PIPE CLEANING, STILL WORKING IN THE COUNTY.
UH, WE DO HAVE SHOULDER REPAIRS ON CHICK CHICK, CHIP OAKS FARM ROAD.
AND THEN ALSO WE'LL CONTINUE OUR PROJECT ON ROUTE 10 WEST, UH, WITH THE DITCHING.
UM, WE DO HAVE SOME SCHEDULE RESURFACING THAT'S COMING UP.
UM, WE'RE DOING A LATEX OVERLAY FROM THE, PRETTY MUCH THE STOPLIGHT ALL THE WAY TO THE, UH, PAVEMENT BREAK THERE BEFORE YOU GET TO THE FERRY.
UM, AND THAT IS A LATEX OVERLAY THAT'S GONNA START LATE APRIL, UM, TO EARLY MAY.
UM, AND, AND I WILL SAY THAT THE PAVEMENT'S IN PRETTY GOOD SHAPE.
IT'S REASON, IT'S A PREVENTATIVE OVERLAY, UH, TO TRY TO KEEP IT FROM CRACKING AND WATER, GETTING IN IT, CREATING POTHOLES.
UH, WE ALSO HAVE SURFACE TREATMENT.
WE HELD THE PRE-CONSTRUCTION MEETING TODAY.
UH, THAT WAS A MAY, AND THAT'LL BE A MAY TO JUNE START.
UM, OAK HILL, HUNTINGTON, THREE BRIDGES ROAD OUT THAT WAY.
UH, WE DO HAVE CONTRACT PRIMARY, UH, AND SELECT SECONDARY MOWING AND LITTLE REMOVAL, UH, PLANNED OUT FOR 2026.
UM, JUNE 1ST WILL BE THE START.
I MEAN, I'M SORRY, MAY 1ST WILL BE THE START.
THERE'LL BE A JUNE 10TH START, UH, AUGUST 23RD START AND OCTOBER 30TH START.
UM, FOR THOSE FOUR MOWING CYCLES FOR THE PRIMARY SYSTEM, SECONDARY SIX YEAR PLAN, WE STILL HAVE THE INSTALL THE SIDEWALKS ALONG BANK STREET TO PROVIDE CONTINUOUS PEDESTRIAN FACILITIES BETWEEN COLONIAL TRAIL EAST AND SCHOOL STREET.
WE ARE STILL IN PRELIMINARY ENGINEERING FOR THAT.
THAT IS NOT FULLY FUNDED AT THIS TIME.
WE DO HAVE BRIDGE REPAIRS ON SIX 17 OVER BLACKWATER RIVER, AND THEY'RE PERFORMING SUB STRUCTURAL WORK.
SO THERE WILL BE SOME LANE CLOSURES THERE SOME,
[00:45:01]
BUT MOST OF THE WORK HAS BEEN DONE BY A BOAT OR A SCAFFOLDING THAT'S UNDERNEATH THE BOAT.SO THERE SHOULDN'T BE ANY MAINTENANCE OF TRAFFIC CONCERNS.
UM, DURING THIS PROJECT, UH, LAND USE UPDATE FOR, UH, THE QUARTER, WE HAVE REVIEWED, UH, THREE SETS OF PLANS.
UH, WE'VE ISSUED 13 PERMITS AND WE'VE CLOSED THREE PERMITS IN THAT, UH, IN THAT TIME PERIOD.
AND THEN I PUT, UH, PUT TOGETHER SOME PICTURES OF
UM, IF I CAN TAKE ANY QUESTIONS OR ANY COMMENTS AT THIS TIME, I'D BE GLAD TO THANK YOU FOR YOUR PRESENTATION.
ARE THERE ANY COMMENTS OR QUESTIONS FROM BOARD MEMBERS CHAIR, MR. HARDEN? UH, ONCE AGAIN, I'D LIKE TO THANK YOU FOR YOUR WORK DOWN AT BEACON CASTLE AREA.
YOU, YOU, UH, SHORT YOURSELF? 'CAUSE YOU DIDN'T HA HAD YOU GUYS INSTALLED A SIGN, UM, NOTIFYING DRIVERS, TRUCK DRIVERS NOT TO, UH, MAKE THAT LEFT ONE BECAUSE CASTLE TRAIL.
THAT WAS A, A HUGE CONCERN FROM, UH, SEVERAL CITIZENS.
SO, UH, I GOTTA GET YOU ON MY CHRISTMAS LIST.
SO THANK YOU SO MUCH FOR ALL YOU DOING, AND YOU, YOU'RE, YOU'RE VERY WELCOME.
AND, UH, THANKS FOR BRINGING IT TO OUR ATTENTION.
UM, FOLLOWING UP WITH THE CONSTITUENTS.
I, I, I, HOPEFULLY HAVING THAT ADVANCE WARNING WILL KEEP PEOPLE FROM MAKING THAT RIGHT.
ARE THERE ANY OTHER COMMENTS, QUESTIONS FROM BOARD MEMBERS? MR. CHAIR? MR. CALHOUN? MR. CAROL, THANK YOU SO VERY MUCH FOR ALL YOU DO, ESPECIALLY THIS JANUARY WHEN WE HAD, UM, THE SNOW AND ICE.
UM, I KNOW THAT YOU CAN'T CLEAN EVERY ROAD.
UM, MY DRIVEWAY WAS NOT CLEARED, UH, UNTIL JUST RECENTLY IN MY FRONT YARD, THE SAME WAY WITH ALL THE ICE, UM, SHADY AREAS AND, UH, YOU KNOW, WE JUST CAN'T GET 'EM, GET, GET EVERY PIECE OF ICE OFF THERE.
BUT, UH, I, I FEEL THAT THE, UH, TRAVEL, UH, FOR OUR CITIZENS WERE, WE'RE WELL AND, AND SAFE AS THEY CAN BE.
UM, BUT ONE THING I JUST WANTED TO BRING UP WITH THE, UM, PAVING OR, OR WHATEVER YOU'RE DOING ON 31 BETWEEN THE STOPLIGHT AND SURREY, I DON'T KNOW HOW WELL YOU, YOU WORK AND UNDERSTAND, OH, UM, UNDER, UM, KNOW ABOUT THE, UH, SURREY POWER STATIONS OUTAGES AT THE TIME THAT YOU'RE DOING THAT SURFACING WE'RE, THEY'LL BE, THEY'LL BE IN AN OUTAGE.
SO YOU'RE TALKING NOW, THERE'S THOUSANDS OF EM, UH, CONTRACTORS COME TO, NOT OF 'EM, NOT ALL OF THEM ACROSS THE FERRY, BUT THERE WILL BE SOME VERY BUSY TIMES IN THE MORNING, IN THE AFTERNOON.
UM, SO ANTICIPATE BACKUPS AND YEAH, WE'LL LOOK AT MAINTENANCE OF TRAFFIC AS PART OF THE CONTRACT.
UM, TYPICALLY THIS IS DONE WITH A PILOT TRUCK, UM, BECAUSE THEY PAVE LONG STRETCHES AT THE, AT A TIME.
SO, UH, THERE IS A, THERE IS A POSSIBILITY THEY, THEY'RE PRETTY QUICK AND THAT'S JUST A STRAIGHT STRETCH.
SO, UH, THE SHORTER THEY CAN KEEP THEIR LANE CLOSURES, THE LESS BACKUP WE'LL HAVE.
UM, BUT THEY LIKE TO, YOU KNOW, THEY LIKE TO DO MILE AT A TIME TYPE THING, YOU KNOW, IT'S, IT'S MOBILE OPERATIONS.
UM, BUT, AND PLUS WITH THAT, YOU HAVE TO HAVE AREAS THAT THE PILOT TRUCKS CAN TURN AROUND AT.
SO THAT SOMETIMES EXTENDS OUT THE, THE LENGTH FOR THE MAINTENANCE OF TRAFFIC.
UM, BUT HOPEFULLY WE CAN WORK AROUND THAT AND, AND, YOU KNOW, MAKE ADJUSTMENTS AS NEEDED DURING CONSTRUCTION.
I JUST WANTED TO POINT THAT OUT ABOUT DOUBT.
MR. COLEY, ARE THERE ANY OTHER COMMENTS, QUESTIONS? CHAIR, UH, DR.
ELLIOT? I'D JUST SAY, UH, DITTO TO ALL THE KUDOS GIVEN TO MR. CAR AND, AND VDOT, ESPECIALLY DURING THIS IN CLIMATE WEATHER THAT WE HAVE BEEN DEALING WITH.
UH, THE CITIZENS OF CLAREMONT WOULD CERTAINLY LIKE TO THANK YOU.
I KNOW IT WAS TALKED ABOUT FIRST NOT BEING MADE, BEING ABLE TO PUT THE, THE PRIME, UH, DOWN CABIN POINT ROAD AS WELL AS SPRING GROVE AVENUE, BUT A PHONE CALL, UH, AND YOU GUYS RESPONDED AND I JUST WANNA SAY THANK YOU.
ALI, ANY OTHER COMMENTS FROM BOARD MEMBERS CHAIR MR. DREW? I WOULD JUST LIKE TO FOLLOW UP ALSO TO SAY THANK YOU FOR YOU ALL'S, UM, WORK, UM, THROUGHOUT THE COUNTY OVER THE, THE PAST FEW MONTHS, AND ALSO DURING THE WINTER WEATHER.
UM, I CAN SAY, UH, MY ROLE, MILLTOWN LANE AND ALSO 31 WERE CLEAR RIGHT AFTER THE SNOW STORM, SO I TRULY APPRECIATE THAT
UM, BUT IN ALL YOUR WORK, SO THANK YOU.
I WILL SAY THAT THIS, UH, THE FIRST STORM, NOT THIS PAST ONE, BUT THE FIRST STORM OF JANUARY THAT WEEKEND AGO, TWO WEEKS AGO, UM, REALLY TURNED INTO, WE, WE HAD IT UNDER CONTROL UNTIL RIGHT THERE AT THE END.
AND, UM, IT TURNED INTO AN ICE EVENT.
YOU KNOW, WE STARTED GETTING THE FREEZING RAIN AND, UH, ICE IS A WHOLE DIFFERENT, UH, A WHOLE DIFFERENT ITEM THAN PUSHING SNOW.
UM, AND THEN THE COLD WEATHER, UM, THAT WE HAD TWO WEEKS FOLLOWING THAT WHERE IT, IT REALLY CHEMICALS THAT WE PUT ON THERE ACTIVATE PRETTY WELL UP TO ABOUT 15 DEGREES.
[00:50:01]
DEGREES, THEY'RE VERY, VERY, UM, SLOW, UH, TO WORK.UM, SO THAT, THAT, YOU KNOW, SOME OF THOSE ICY SPOTS, THE SHADED SPOTS ON THE, ON THE COUNTY ROADS, UM, WE PUT MOTOR GRADERS ON 'EM, WE PUT SALT ON 'EM, WE PUT EVERYTHING ON 'EM.
AND, UH, THEY WERE, THEY WERE VERY TOUGH TO, TO GET OFF.
BUT, UM, I WILL SAY THAT WE'RE GOING ON A THIRD WEEK WITHOUT A BREAK.
UM, AND, UH, I, I, I'D REALLY SAY KUDOS TO THE, TO THE OPERATORS AND CONTRACTORS THAT WERE IN AND OUT OF THE COUNTY ALL WEEK OR ALL PAST TWO WEEKS.
UM, THEY, THEY DID A REALLY GOOD JOB.
YEAH, I THINK REAL QUICK, MR. CARROLL, BEFORE YOU LEAVE, I, I WANT TO GIVE MY, UH, COMMENT, UH,
BUT MR. CARROLL, UM, I MEAN, HONESTLY, THESE, I KNOW THAT'S NOT ON YOUR REPORT, THIS QUARTERLY REPORT, BUT I'M LOOKING FORWARD FOR YOUR NEXT QUARTERLY REPORT TO, TO JUST SHOW, UM, THE WORK YOU GUYS HAVE DONE THROUGH THIS ICE AND, AND CLIMATE WEATHER THAT WE HAVE THESE PAST FEW WEEKS.
BUT NOT ONLY THAT, I JUST, UH, SHARE THIS WITH YOU.
I DON'T WANT TO PUT ANYBODY ON BLAST, BUT, YOU KNOW, IN MY TRAVELS, UH, DURING THE WEATHER, YOU KNOW, LIVING IN S COUNTY, I DO HAVE A FOUR BY, UH, A FOUR WHEEL DRIVE TRUCK.
SO I'M ABLE TO DRIVE IN CER CERTAIN CONDITIONS.
BUT I DO RECALL WHEN, WHEN MY TRIAL WAS LOOKING AT THE ROADS AND CHECKING OUT THE DIFFERENT SCENERY THAT, UM, YOU KNOW, ONCE YOU GET TO THE CERTAIN PARTS OF THE COUNTY'S LINES, YOU KNOW, YOU SEE WHERE THE, UH, I GUESS THE CONTRACTORS OR OTHER WHO RESPONSIBLE FOR THOSE ROADS, UH, DID NOT EVEN TOUCH 'EM OR CLEARED THEM.
AND I CAN'T, I CAN'T SAY THAT FOR S COUNTY.
SO AGAIN, THAT JUST SHOWS YOUR DEDICATION TO WORK FOR NOT ONLY YOU AND YOUR CREW AND YOUR CONTRACTORS FOR, UH, KEEPING OUR ROADS CLEAR AND SAFE, EVEN WITH THE HARSH CONDITIONS, LIKE YOU SAID, BELOW 15 DEGREES, SOME OF THOSE CHEMICALS, UH, AREN'T ABLE TO WORK, BUT YOU GUYS ARE STILL ON STANDBY.
SO LOOKING FORWARD FOR YOUR NEXT PRESENTATION.
UM, AND WITH ALL THAT BEING SAID, UH, UM, THANK YOU AGAIN FOR COMING OUT TONIGHT AND GIVING US YOUR PRESENTATION FOR TONIGHT.
[Board Comments ]
ALRIGHT, BOARD MEMBERS, NEXT ON OUR AGENDA, WE HAVE BOARD COMMENTS.WE'LL START TONIGHT WITH, UM, MR. DREW.
UM, JUST WANNA START OFF BY THANKING OUR EMERGENCY CREW, FIRST RESPONDERS, UM, MR. PHELPS, UH, FOR YOUR, FOR YOUR, UH, WORK AND DEDICATION OVER THESE WINTER STORMS. UM, I, I APPRECIATE ALL THE UPDATES.
I'M FLOODING MY INBOX
AND TAMMY, YOU CHEF CARLOS, I TRULY APPRECIATE YOUR, YOUR FACEBOOK UPDATE, UM, YOUR VIDEO, VERY INFORMATIVE TO HIGHLIGHT, UM, WHAT YOU ALL ARE DOING AND, AND ENSURING THAT OUR CITIZENS STAY SAFE FROM STATE OFF THE ROADS.
UM, I ALSO WANT TO JUST, UM, SAY THAT WE ATTENDED OUR VACO, UM, LEGISLATIVE DAY TODAY.
UM, IT WAS A, AN AN AMAZING EVENT.
WE HAD THE OPPORTUNITY TO SIT DOWN AND DISCUSS SOME OF THE ISSUES, UM, AND, AND, AND THINGS THAT ARE ALREADY IN THE WORKS WITH OUR CURRENT SENATOR AARD AND DELEGATE POPE ADAMS. UM, THEY HAVE BEEN TRUE CHAMPIONS AND ADVOCATES FOR THE WORK WE'RE DOING AND, AND FOR SURREY COUNTY IN THE GENERAL.
SO I WOULD ALSO SAY, PLEASE, PLEASE, PLEASE GO UP TO THE CAPITOL IF YOU GET A CHANCE TO ADVOCATE OR SOME OF THE ISSUES INITIATIVES THAT WE'RE, WE ARE WORKING TOWARDS.
AND LASTLY, I WILL END ON A COMMENT THAT WAS MADE THAT REALLY, UM, TOUCHED ME.
IT'S, IT WAS BY ONE OF OUR, UM, CITIZENS THAT SAID, PROGRESS DOESN'T REQUIRE EVERYONE TO AGREE.
UM, THAT WHEN, WHEN THAT STATEMENT WAS MADE, UM, THAT, THAT TRULY MEANT A LOT BECAUSE WE, WE WON'T ALWAYS AGREE WE HAVE CIVIL DISCOURSE AND THAT WHAT IS, WHAT CREATES, UH, UH, PROGRESS AND, AND THE DISCOURSE, UM, AND, AND, AND SOLUTIONS.
SO I TRULY APPRECIATE THAT COMMENT.
UM, AND AS, AS, AS I WILL SAY FOR MYSELF, I'LL WORK TIRELESSLY TO ENSURE THAT WE ARE CONTINUING TO MAKE PROGRESS EVERY DAY THAT IS SMART AND RELIABLE FOR THE COUNTY.
UM, SWITCH IT UP A LITTLE BIT.
I FORGOT MS. ARIA MIND, UH, SHARING YOUR COMMENTS.
UM, I DON'T HAVE MUCH TO SAY TODAY, BUT I WOULD LIKE TO CONGRATULATE MR. PIERCE ON HIS NEW POSITION AS CHAIRMAN.
'CAUSE I WASN'T HERE LAST TIME TO DO SO, SO CON CONGRATULATIONS MR. PIERCE.
UM, I'D ALSO LIKE TO THANK THE, UM, EFFORTS PUT IN BY BDOT FOR ENSURING THAT OUR ROADS AND AREAS IN SUR ARE CLEAR.
'CAUSE I HAVE A SMALL LITTLE MUSTANG WITH ONLY BACK WHEEL DRIVE.
AND IF YOU COULDN'T CLEAR THOSE ROADS, I WOULDN'T BE ABLE TO GET AROUND IF I NEED TO.
UM, I'D ALSO LIKE TO CONTINUE TO ENCOURAGE THE PEOPLE OF SURRY COUNTY TO CONTINUE TO ADVOCATE FOR THEIR BELIEFS AND IDEAS AND WHAT THEY BELIEVE NEEDS TO BE DONE FOR OUR COMMUNITY AS WELL AS THE PEOPLE OF THE WORLD.
BECAUSE WE ARE GOING THROUGH A
[00:55:01]
DIFFICULT TIME THESE DAYS WITH A LOT OF DIFFERENT POLITICAL AND VERY CONTROVERSIAL TOPICS GOING ON IN THE WORLD.AND I WOULD JUST LIKE TO ENCOURAGE EVERYBODY TO CONTINUE TO ADVOCATE FOR WHAT THEY THINK IS RIGHT.
AND THAT'S ABOUT ALL I HAVE FOR TODAY.
THANK YOU FOR THAT, MS. HARRELL.
I'D LIKE TO, UM, THANK EVERYONE IN ATTENDANCE THIS EVENING FOR BEING HERE AND THOSE ON, UH, WATCHING US FROM AFAR ON THE COMPUTERS.
UM, THANK YOU FOR THE FOUR PUBLIC COMMENTS.
AND, UM, MS. LITTLE THANK YOU FOR YOUR COMMENT.
UM, WE ATTENDED THE GALA FOR THE RIVERSIDE, AND YOU WERE THERE, AND THAT WAS A SURPRISE, BUT A WONDERFUL SURPRISE.
IT WAS A, A GREAT TIME HAD BY ALL, UM, LIKE TO THANK AGAIN, VDOT, UH, AND THEIR, THEIR CONTINUED EFFORTS, UM, WITH KEEPING OUR ROAD SAFE, CLEAR IN, UH, INCLEMENT WEATHER.
UM, AND JUST AGAIN, AS ALWAYS, IF YOU HAVE ANY CONCERNS, PLEASE FEEL FREE TO COME OUT.
I MEAN, WE'RE HERE JUST AS PUBLICLY AS YOU ARE.
AND, UM, OR, UH, SEND AN EMAIL, PHONE CALL TO YOUR, TO YOUR SPECIFIC REPRESENTATIVE, UM, AND, AND VOICE YOUR CONCERNS, YOUR QUESTIONS.
AND HOPEFULLY, UH, THEY'LL GET BACK WITH YOU.
WE'LL GET BACK WITH YOU, AND I WISH EVERYBODY A SAFE EVENING, UH, AND A WONDERFUL EVENING AS THEY PART HERE.
I WOULD JUST LIKE TO, UH, LET THE CITIZENS, CITIZENS OF SARA COUNTY KNOW THAT THIS BOARD IS DILIGENTLY WORKING, UH, ON YOUR BEHALF.
IT WAS A PLEASURE TO BE AT THE GENERAL ASSEMBLY TODAY ON LEGISLATION DAY, LOCAL GOVERNMENT DAY TO ADVOCATE FOR THIS GREAT COUNTY.
AND ONE OF THE THINGS THAT ALL THE BOARD MEMBERS FOUND OUT TODAY IS THAT OUR NEWEST BOARD MEMBER, MR. DREW, IS A ROCK STAR AT THE GENERAL ASSEMBLY.
HE KNOWS EVERYBODY AND EVERYBODY KNOWS HIM, AND WE ARE JUST FORTUNATE TO HAVE HIM ON BOARD.
AND IT WAS, IT WAS A GREAT THING TO HAVE EVERY MEMBER OF THE BOARD PRESENT THERE TODAY, UH, AS WE DILIGENTLY WORK FOR THE BETTERMENT OF SURY COUNTY.
UH, I DO TAKE ALL OF THE COMMENTS THAT WERE GIVEN TO HEART.
AND WHILE WE MAY DISAGREE ON SOME, UH, ISSUES, LET'S, LET'S MINE OUR MINORS AND MAKE SURE THAT WE ARE NOT DISAGREEABLE.
THERE'S A WHOLE LOT OF THINGS GOING ON IN THIS WORLD TODAY THAT DOES NOT MIRROR LOOKS LIKE SURY COUNTY AT ALL.
SURY COUNTY HAS ALWAYS BEEN A COUNTY WHERE WE HAVE GOTTEN ALONG.
WE MAY HAVE CULTURAL DIFFERENCES, BUT I BELIEVE THAT SURY COUNTY IS ACTUALLY TOO SMALL TO HAVE RACIAL AND POLITICAL DIFFERENCES.
I, I, I JUST BELIEVE THAT WHOLEHEARTEDLY WE HAVE TO WORK TOGETHER FOR THE BETTERMENT OF SURY COUNTY.
WE ARE NOT A METROPOLIS WHERE WE HAVE 50,000 PEOPLE.
WE ARE COUNTED WITH 6 6500 PEOPLE, AND WE CAN GET A WHOLE LOT DONE IN SURY COUNTY WHEN WE WORK TOGETHER.
I BELIEVE THAT THERE'S STRENGTH IN UNITY.
AND IF WE WORK TOGETHER AGAIN, WE MAY NOT AGREE ON EVERYTHING.
WE'RE NOT GONNA AGREE ON EVERYTHING.
WELL, LET'S TRY NOT TO BE DISAGREEABLE AND LET'S CONTINUE TO MOVE THE COUNTY FORWARD.
I KNOW THAT YOU LOVE SARA COUNTY.
THIS BOARD LOVES SARA COUNTY, AND WE ARE HERE TO DO THE BUSINESS TO MAKE SARA COUNTY THE GREATEST COUNTY IT CAN BE.
ELLIOT, VICE CHAIRMAN HARDY CHAIR.
HARDY, I'M NOT GONNA SEE WHAT YOU SAID, BUT, UH,
UM, YOU KNOW, A LOT WAS SAID TODAY, THIS EVENING.
UH, YOU KNOW, AS ALWAYS, I WANT TO THANK EVERYONE FOR COMING OUT TONIGHT AND FOR THOSE WHO WATCHING AT US, UH, WITH, WITH US, UH, FROM THE COMFORT OF THEIR HOMES, UM, YOU KNOW, THIS HAS BEEN A VERY BUSY DAY FOR THE, YOUR BOARD MEMBERS.
UM, LIKE MANY OF THE BOARD MEMBERS MENTIONED, WE, UH, ATTENDED THE, UH, VACO LEGISLATIVE DAY ON THE CAPITOL HILL.
UM, WERE ABLE TO, UH, SPEAK WITH OUR, UM, REPRESENTATIVES FOR THE STATE, UM, OUR DELEGATE, UH, UH, COMMUNITY, POPE ADAMS AND, UH, SENATOR CHARICE AIR, UM, TO PRETTY MUCH, UM, YOU KNOW, EXPLAIN TO THEM HOW, WHAT POSITION WE ARE HERE, UH, IN CHERRY COUNTY, BEING THAT WE ARE A RURAL COMMUNITY, UH, WITH ROUGHLY 65, A LITTLE OVER 6,500 CITIZENS HERE.
UH, WE ARE TRYING TO, UH, MAKE DECISIONS WHEN I SAY WE BOARD MEMBERS AND STAFF AND OTHER, UM, UM, PUBLIC OFFICIALS, UH, TRYING TO MAKE DECISIONS ON THE BETTERMENT OF OUR CITIZENS HERE IN S COUNTY CURRENTLY, BUT ALSO THE FUTURE.
YOU KNOW, WE WANNA MAKE SURE THAT THE DECISIONS THAT WE MAKE TODAY ARE NOT ONLY BENEFITING, UH, THE CURRENT CITIZENS, BUT CITIZENS THAT ARE AREN'T EVEN BORN YET.
YOU KNOW, THAT WAY THAT WE CAN ENSURE THAT S COUNTY CAN BE THE, THE, UH, LUXURIOUS AND BEAUTIFUL COUNTY THAT WE ALL ENJOY FOR GENERATIONS TO COME.
[01:00:01]
THAT, UH, I DO AGREE THAT, UM, THE, THE GALA WAS A, A GREAT EVENT.UH, MR. CALHOUN, WE WERE ABLE TO, UM, UH, GO OUT TO, UH, THE SMITHFIELD STATION, SMITHFIELD CENTER, EXCUSE ME, INVITED BY, UM, RIVERSIDE HOSPITAL, THE NEW HOSPITAL WE HAVE IN SMITHFIELD.
WE WERE ABLE TO MEET WITH SOME OF THE STAKEHOLDERS, SOME OF THE DONORS.
UM, BUT JUST TO HEAR HOW, UM, HOW IN THE PAST 30, 45 DAYS OF THE HOSPITAL BEING OPEN AND HOW MANY LIVES IT HAVE TOUCHED, I, UH, DON'T QUOTE ME ON THE STATS, BUT IT WAS OVER THE, OVER 1200, UM, OFFICE VISITS, HOSPITAL VISITS, EXCUSE, EXCUSE ME, OVER THE FIRST 30 DAYS, UH, SO MANY OPERATIONS WERE HELD.
BUT WHAT I HEARD FROM THEIR PRESENTATIONS THAT NIGHT WAS THAT PRETTY MUCH WITH, UH, YOU KNOW, WHEN THERE IS AN EMERGENCY, UH, MEDICAL EMERGENCY, YOU KNOW, EVERY SECOND MATTERS.
AND BY US HAVING THIS HOSPITAL PARTNERING WITH, UH, YOU KNOW, RIVERSIDE AND, AND HAVE BEING OUR COMMUNITY PARTNER, UM, I THINK IT'S HUGE FOR US AND OUR CITIZENS TO ENSURE THAT WE HAVE, UM, A CLOSER EMERGENCY, UH, IF THERE, IF THERE WAS THE CASE.
UM, SO AGAIN, I THINK THAT THAT WAS HUGE.
BUT, UM, I'M NOT GONNA SIT HERE AND GO BACK AND FORTH ON EVERYTHING WE'VE DONE THIS PAST 30 DAYS.
'CAUSE IT HAS BEEN A LOT, UH, MEETING WITH THE, UH, SCHOOL BOARD, HAVING THAT JOINT MEETING, UH, HAVING A FACILITIES MEETING TO, TO SEE, UH, WHAT WE LOOK LIKE AS FAR AS INFRASTRUCTURE FOR SCHOOLS AND, AND, AND PUBLIC FACILITIES.
UM, THIS BOARD HAS BEEN WORKING THIS WHOLE 2026, AND WE ARE JUST GETTING INTO FEBRUARY.
SO AGAIN,
AND, UM, AND I'M, I'M THINK WE HAVE A BOARD AND STAFF THAT'S WILLING TO DO IT.
AND I, I, I DON'T WANT TO GET UP HERE WITHOUT, UH, GETTING RECOGNITION.
SO I WANT TO GIVE HONOR TO THOSE WHO, UH, HAVE COME, UH, BEFORE US OF, OF BLACK HISTORY MONTH, UM, TO SIGNIFY EXACTLY, YOU KNOW, WHY, WHAT MAKES CHERRY COUNTY SPECIAL.
AND I SAY THAT TO SAY I WAS RECEIVED THE EMAIL, UM, AND I, I'M HOPING IT'S OKAY IF I SHARE IT.
BUT, UM, THIS EMAIL WAS SENT FROM PRESIDENT OF THE AFRICAN AMERICAN HAIR SOCIETY RIGHT HERE IN S COUNTY.
AND IT SAID, DEAR MEMBERS, DID YOU KNOW THAT BY, BY 1860, MORE THAN A THIRD OF BLACK RESIDENTS IN SARA COUNTY WERE FREE AND MANY OWNED FARMLAND AND BUSINESSES RIGHT HERE IN OUR COMMUNITY.
THIS POWERFUL LEGACY IS ONE, MANY, ONE OF MANY REASONS.
THE S COUNTY, AFRICAN AMERICAN HAIR SOCIETY PLAYS SUCH AN IMPORTANT ROLE IN PRESERVING, SHARING, AND CELEBRATING OUR REGION'S HISTORY FOR FUTURE GENERATIONS.
YOU ARE WARMLY INVITED TO ATTEND, PROMOTE, AND DONATE TO THE UPCOMING 2026 BLACK HISTORY PROGRAM.
IT'S HELD ON SUNDAY, FEBRUARY 22ND, 2026 AT TWO 30 AT THE SE COUNTY COMMUNITY CENTER.
THAT'S, UH, 2 0 5 ENOS FARM DRIVE, SPRING GROVE, VIRGINIA.
AGAIN, UH, THE 2026 BLACK HISTORY PROGRAM, THE GRAND RISING TOGETHER, WE RISE UNITED.
WE THRIVE WILL BE HELD ON SUNDAY, FEBRUARY THE 22ND, 2026 AT TWO 30 AT THE SE COUNTY COMMUNITY CENTER.
AGAIN, UH, THANK EVERYONE FOR COMING OUT TONIGHT.
YOU GOT EVERYONE PLEASE TRY SAFELY.
[County Administrators Report]
BOARD MEMBERS.NEXT WE HAVE ON OUR AGENDA THE COUNTY ADMINISTRATOR'S REPORT.
CHAIRMAN PIERCE, VICE CHAIRMAN, MR. HARDY, MEMBERS OF THE BOARD, UM, AND MEMBERS WHO ARE, UH, CITIZENS WHO ASSEMBLED.
UM, SO EARLIER WE DID HEAR, UM, THE DESERVED, UH, THANKS TO VDOT FOR, UM, MAKING SURE THAT THINGS WERE, UH, KEPT SAFE AND PREPARED FOR THE WINTER STORM.
I DO WANNA TAKE THE OPPORTUNITY, UM, TO THANK, UM, OUR INTERNAL TEAM MEMBERS.
UM, ANYTIME THAT YOU DO HAVE A QUOTE UNQUOTE, UH, WINTER EVENT OR ANY TYPE OF EVENT THAT'S GOING TO, UM, IMPACT THE ENTIRE COUNTY TO INCLUDE, UM, CITIZENS AND OUR OPERATIONS.
I WANNA SAY THAT OUR INTERNAL TEAM MEMBERS, UM, DO STEP UP TO THE PLATE AND DO WHAT IS NECESSARY TO MAKE SURE THAT THE COUNTY ASSETS ARE BEST PROTECTED.
UM, IT IS A LOT OF LOGISTICS THAT GOES BEHIND THE SCENES.
UM, ANYTIME THAT YOU HEAR ABOUT THE ICE STORM THAT, UM, YOU, WE, WE HAD, AND I WANNA THANK, UM, OF COURSE OUR DEPUTY COUNTY ADMINISTRATOR, MR. BROWN, UM, OVER OPERATIONS, UM, WHO DID A MARVELOUS JOB ASSEMBLING THE TEAM MEMBERS.
UM, MS. ANN FINNEY, UM, WHO WORK DILIGENTLY WHEN YOU WANNA MAKE SURE THAT THE PROPERTIES ARE GOING TO BE SAFE FOR, UM, FOR THE, UM, EMERGENCY WORKERS WHO HAVE TO GET IN AND OUT OF THE EMERGENCY OPERATION CENTER.
I MEAN, THEY DID A GREAT JOB TRYING TO WORK WITH VENDORS TO MAKE SURE THAT EVERYTHING WAS PREPARED.
UM, MR. MOORE, MR. DERRICK MOORE, UM, I CAN TELL YOU I WANT TO THANK HIM AS WELL.
UM, OBVIOUSLY WE KNOW THAT A LOT OF CITIZENS DO, UH, USE OUR SOLID WASTE COLLECTION SITES, UM, THAT IS THE PROPER NAME FOR THOSE.
AND I WANNA SAY HE DID AN OUTSTANDING JOB, UM, EVEN WHEN THE WEATHER WAS NOT SO PERFECT, JUST COMING OUT AND MAKING SURE THAT, UM, THE, WHEN IT'S TIME FOR THEM TO REOPEN THAT EVERYTHING IS ALL WELL AND SAFE, UM, FOR, UM, OUR SITES TO REOPEN SAFELY.
SO DEFINITELY WANTED TO GIVE KUDOS TO THOSE INTERNAL MEMBERS, UM, MR. UM, ANTONIO ROLLINS
[01:05:01]
AS WELL, AND, UH, MR. PHELPS ALSO WHO PARTICIPATED IN MAKE SURE THAT, UM, WE HAD, UH, UM, EXTRA, UH, STAFF AVAILABLE FOR THE EMERGENCIES AND MAKING SURE THAT THAT, UH, NICE EQUIPMENT THAT WE HAVE IS BEST PROTECTED AS MUCH AS POSSIBLE.SO JUST WANTED TO SAY KUDOS TO OUR INTERNAL TEAM FOR STEPPING UP, UM, TO PREPARE FOR THE WINTER STORM.
UM, AND, UM, JUST WANT TO ALSO, UH, JUST REAL QUICK, JUST TO COMMENT ON REGARDING THE HOSPITAL.
UM, I DID RECEIVE JUST A QUICK, UM, NOTE TODAY FROM MR. FELS IN TERMS OF THE NUMBER OF TRANSPORTS THAT WE HAVE HAD, AND WE HAVE HAD 35, UM, TRANSPORTS TO THE HOSPITAL SINCE OPENING ON JANUARY THE SIXTH AND BEING A PART OF THE REGULAR MEETINGS, UM, FOR THE RIVERSIDE HOSPITAL.
I WANT TO SAY THAT THEY ARE SUPER EXCITED ABOUT SIRI.
AND ONE OF THE THINGS THAT I THINK MADE US REALLY PROUD AT THE GALA, UH, WAS THEIR CONSTANTLY MENTION OF S COUNTY CITIZENS WHO STEPPED UP TO THE PLATE, INCLUDING MRS. LITTLE WHO'S IN THE AUDIENCE, UM, WHO PARTICIPATED IN THE CERTIFICATE OF NEEDS PROCESS.
UM, AND I KNOW, UM, MISS, UH, KINZIE AS WELL ALSO PARTICIPATED IN THAT.
AND I'M SURE THE MANY CITIZENS WHO WHEN THEY RECEIVED THE SURVEY, THEY MENTIONED THAT SERRA COUNTY STEPPED UP TO THE PLATE AND PARTICIPATED IN THE PROCESS THAT MADE IT POSSIBLE FOR THE HOSPITAL TO BE WHERE IT'S TODAY.
SO THAT WAS VERY HEARTWARMING TO HEAR THAT.
SO, UM, AGAIN, A VERY NICE EVENT AND WE CERTAINLY APPRECIATE THE SUPPORT OF THE ECONOMIC DEVELOPMENT AUTHORITY, UM, IN MAKING THAT, UM, POSSIBLE FOR OTHER BOARD MEMBERS TO ATTEND.
UM, THE ONLY OTHER THING THAT I HAVE, UM, OBVIOUSLY, UM, I THINK OUR LAST MEETING I STARTED SOMETHING WHERE I HAD, UH, SAID HAPPY BIRTHDAY TO, UH, UH, OUR, UH, TEAM MEMBERS.
SO WE DID HAVE SOME BIRTHDAYS RECENTLY.
SO MR. ELLIOT RECENTLY HAS CELEBRATED HIS BIRTHDAY.
SO WE HAVE A CARD FOR YOU, SIR.
AND THEN MR. CAMERON, DREW CELEBRATED HIS BIRTHDAY AS WELL, SO WE HAVE A CARD FOR YOU, SIR.
SO JUST WANTED TO SAY HAPPY, HAPPY BIRTHDAY TO, UM, OUR TEAM MEMBERS AND WE WILL MAKE SURE THAT WE GET ALL OF THE TEAM MEMBERS IN THE COUNTY WHO ARE CELEBRATING BIRTHDAYS, UM, TO HAVE ALL OF THEIR INFORMATION AT FUTURE MEETINGS.
ANY FUNDS IN IT?
MS. ROLLINS, THANK YOU AS WELL.
I WOULD LIKE TO SAY, UM, I TURNED THE RIP O AGE OF 20.
WELL THANK YOU FOR THAT MS. ROLLINS.
I REALLY APPRECIATE YOUR REPORT AND AGAIN, HAPPY BIRTHDAY TO YOU, DR.
ELLIOT, AND HAPPY BIRTHDAY TO YOU MR. DREW, BOARD
[Reports]
MEMBERS.NEXT ON THE AGENDA, WE HAVE OUR REPORTS.
NUMBER ONE, WE HAVE THE FOIA REQUEST SUMMARY FOR JANUARY 20, 26.
NUMBER TWO, YOU HAVE YOUR TREASURER'S OFFICE, DECEMBER 20, 25, LGIP INVESTMENT LETTER NUMBER THREE.
YOU HAVE YOUR BUILDING DEPARTMENT'S JANUARY 20, 26 REPORTS.
AND NUMBER FOUR, YOU HAVE YOUR SECOND QUARTER FINANCIAL REPORT.
I HAVE TO BOARD MEMBERS YOU PLEASE, UH, REVIEW THAT OF YOUR OWN LEISURE.
UH, IF YOU HAVE ANY QUESTIONS, PLEASE, UH, CONTACT STAFF
UM, THERE'S NO OTHER INFORMATION.
[Closed Session]
WE DO HAVE A CLOSED SESSION THIS EVENING, BOARD MEMBERS, I'LL NOW TURN IT OVER TO MS. PERKINS.YOUR MOTION REQUIRED TODAY IS TO CONVENE A CLOSED SESSION PURSUANT TO VIRGINIA CODE SECTION 2.2 37 11 A 0.1 TO DISCUSS APPOINTMENT OF BOARD MEMBERS OR THEIR DESIGNEES TO LOCAL AND REGIONAL BOARDS AND COMMISSIONS.
AND I WILL NEED A MOTION AND A SECOND AND A ROLL CALL VOTE.
BOARD MEMBERS, YOU HEARD MS. PERKINS, IS THERE A MOTION? SO MOVED.
IT'S BEEN PROBABLY MOVED BY MR. CALHOUN, SECONDED BY DR.
WE NOW REPORT TO CLOSED SESSION BOARD MEMBERS.
WE'LL NOW COME BACK INTO OPEN SESSION.
I NOW ENTERTAIN A MOTION TO COME BACK INTO OPEN SESSION.
SECOND THAT WE, UH, COME BACK INTO OPEN SESSION.
UH, MR. MS. PERKINS, I'M SO SORRY.
AM I ARE AM I SUPPOSED TO LET YOU DO THIS? MY APOLOGIES.
UM, WE WILL NEED A RESOLUTION CERTIFYING CLOSED SESSION AND LET ME READ THAT RESOLUTION.
IT'S, UH, WHEREAS THE BOARD OF SUPERVISORS OF SURY COUNTY HAS CONVENED A CLOSED SESSION ON THIS DATE PURSUANT TO AN AFFIRMATIVE RECORDED VOTE MADE IN ACCORDANCE WITH THE PROVISIONS OF THE, OF THE VIRGINIA FREEDOM OF INFORMATION ACT.
[01:10:01]
2.2 37 12 D OF THE CODE OF VIRGINIA REQUIRES A CERTIFICATION BY THE BOARD OF SUPERVISORS OF SURREY COUNTY, THAT SUCH CLOSED MEETING WAS CONDUCTED IN CONFORMITY WITH VIRGINIA LAW.NOW THEREFORE BE IT RESOLVED THAT THE BOARD OF SUPERVISORS OF SURREY COUNTY HEREBY CERTIFIES THAT TO THE BEST OF EACH MEMBER'S KNOWLEDGE ONE, ONLY PUBLIC BUSINESS MATTERS, LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED SESSION TO WHICH THIS CERTIFICATION RESOLUTION APPLIES.
AND TWO, ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING.
THE CLOSED MEETING WERE HEARD, DISCUSSED, OR CONSIDERED BY THE BOARD OF SUPERVISORS OF SURREY COUNTY.
AND I'LL NEED A MOTION AND A SECOND AND A ROLL CALL VOTE.
BOARD MEMBERS, IS THERE A MOTION? I MAKE A MOTION TO COME BACK IN FROM CLOSED SESSION.
IT'S BEEN MOVED AND PROPERLY SECOND THAT WE COME BACK INTO, UH, COME BACK FROM CLOSED SESSION.
AND MY VOTE IS, UH, AYE AS WELL BOARD MEMBERS, UH, IS THERE A MOTION OR ANY COMMENTS TO BE MADE ABOUT THE CLOSED SESSION CHAIR? MR. UH, HARDY I THE MOTION THAT WE APPOINT FOLLOWING BOARD MEMBERS TO RESPECTIVE BOARDS OR COMMISSION? FIRST BEING THE CHIEF LOCAL ELECTED OFFICIALS BOARD BE MR. CAMERON DREW HAMPTON ROADS MILITARY AND FEDERAL FACILITIES ALLIANCE, UH, MR. WALTER HARDY AND THE HAMPTON ROSE PLANNING DISTRICT COMMISSION STAFF MEMBER MR. DAVID HARRISON.
THANK THANK YOU VICE CHAIR HARDY.
UH, A MOTION HAS BEEN MADE BY VICE CHAIR HARDY THAT WE APPOINT MR. CAMERON DREW TO THE CHIEF LOCAL ELECTED OFFICIALS BOARD, MR. WALTER HARDY TO THE HAMPTON ROADS MILITARY AND FEDERAL FACILITY ALLIANCE.
AND MR. UH, DEPUTY HARRISON TO THE HAMPTON ROADS PLANNING DISTRICT COMMISSION BOARD MEMBERS.
AND SECOND, IS THERE ANY DISCUSSION ON SAID MOTION? HEARING NONE.
ALL IN FAVOR OF THE MOTION? UH, VOICE YOUR MOTION BY SAYING AYE.
BOARD MEMBERS, I WANT TO AGAIN THANK YOU ALL FOR COMING OUT TO OUR MEETING TONIGHT.
I WILL NOW, UH, ENTERTAIN A MOTION FOR ADJOURNMENT TO OUR NEXT SCHEDULED MEETING, WHICH SHOULD BE, UH, HELD IN MARCH.
IT'S BEEN MOVED TO PROPERTY SECOND THAT WE ARE ADJOURNED TO OUR NEXT SCHEDULED MEETING.
ALL IN FAVOR OF SAID MOTION, SAY AYE.